Create Your POPIA-Compliant Privacy Policy in Minutes
Stay compliant, build trust, and protect your customers’ data.
Our free tool generates a professional, editable privacy policy tailored to your business — instantly.
Tailored POPIA Website Privacy Policy — in 5 Minutes or Less
Use this form to instantly create a privacy policy tailored to your website.
Spoiler Alert: It could take less than 5 minutes if you have the required information on hand.
Important: Once generated, you can edit and adjust the policy as needed. Please ensure you read through it carefully and verify that your business complies with the regulations outlined in the policy.
Don’t worry if you don’t have all the details — you can always update your policy later.
Got Questions?
Questions are always a good sign!
Browse our frequently asked questions below to learn more about POPIA and how this privacy policy generator works. If you don’t find the answer you need, check out the resources at the bottom of this page — or reach out to us anytime.
Have the following information ready, and it should take less than 5 minutes to create your privacy policy:
- Business registered name and registration number.
- Business addresses and contact information.
- Contact information for your appointed Information Officer (the person handling personal information requests).
- Details of any third-party applications your website uses to perform functions.
- You can edit the policy after generation if anything needs to be updated.
The purpose of POPIA is to ensure personal information remains private, while giving you greater control and access to your data. You have the right to know how and what information is collected, processed, stored, and shared — and only with authorised persons.
For your website to be POPIA compliant, you must publish your privacy policy on your website and display a notice informing visitors (most websites use a cookie banner). The policy is the most important starting point for compliance, but you will also need to appoint and register your Information Officer. Key steps to compliance are outlined below.
Your website’s compliance is only one step in ensuring your business aligns with POPIA Regulations. See the section below on Key Steps to Compliance for more details.
We work exclusively with WordPress websites. If your website isn’t on WordPress, we can assist in converting it so you can easily manage future updates. Existing WordPress websites can benefit from our Quick Care Plan for crucial software updates, or our ongoing WordPress Care Plans for regular maintenance.
POPIA – The Key Steps to Compliancy
Below is the key steps to ensure you comply to POPIA regulations. Please refer to resources section at the bottom of this page for more information on POPIA.
Appoint an Information Officer who will take responsibility for ensuring POPIA compliance, handling privacy-related requests, and cooperating with the Information Regulator of South Africa during any investigations. Your Information Officer must be registered with the Information Regulator by completing the official PDF form below and emailing it to inforeg@justice.gov.za.
Link to PDF: InfoRegSA-eForm-InformationOfficersRegistration-2021
Personal information is often collected to provide a service or deliver a product, but it must always be processed lawfully. It may only be shared with third parties when required for these purposes. You must clearly inform your clients and website visitors how and why their personal data is collected and processed. Additionally, ensure that the information you store is necessary, accurate, and up to date, without being excessive.
A “data subject” is any website visitor, client, or lead whose personal information you collect. They have the legal right to access and request updates to their data. You are obligated to respond promptly to these requests and may not withhold access without valid legal grounds.
In the event of a security breach, you must notify the Information Regulator as soon as possible. You are also required to inform all affected data subjects if you believe their personal information has been accessed by an unauthorised party, enabling them to take protective measures.
A “data operator” is any person or entity you entrust with handling your data subjects’ personal information on your behalf. For example, if you are a Bold Mark Creative client, you should have an operator agreement with us to ensure we process all personal information in full compliance with POPIA.
Personal information may not be transferred outside South Africa, except in specific circumstances — for example, when required to fulfil a contract — and only if the data is adequately protected and processed in line with POPIA requirements.
Document how you collect, process, and use personal information, along with the purpose for which it is processed. Maintaining these records helps you demonstrate compliance to the Information Regulator and provides transparency within your organisation.
Resources and Further Reading
www.popia.co.za
This website presents the Protection of Personal Information Act (POPIA) in a simple, easy-to-navigate format.
You can quickly find answers to:
- What the terms in the policy mean
- When the Act came into effect
- What the purpose of POPIA is
- Enforcement guidelines
- And much more not covered here.
www.justice.gov.za
The official website of the Information Regulator of South Africa, where you can find comprehensive information, including:
- How to contact the Information Regulator
- Details about the Information Regulator’s role and responsibilities
- Online registration for your Information Officer
- Codes of Conduct and compliance resources
- …and additional guidance not covered here.
